Non-Profits & NGOs
Track donor funds, manage projects, report to funders, and maintain audit-ready books — without a separate accounting system for each grant.
Your challenges
Donor restrictions
Funders restrict how their money is spent. Tracking which funds are restricted, for what purpose, and whether spending complies requires parallel spreadsheets and manual reconciliation.
Project budgeting
Each project has its own budget, timeline, and reporting requirements. Tracking actual vs planned spending per project — across multiple donors — is labour-intensive.
Funder reporting
Different funders require different report formats. Generating these reports from a general ledger that was not designed for fund accounting takes days every quarter.
Audit readiness
External auditors require clean records, complete documentation, and a clear trail from expenditure to approval. Paper-based or spreadsheet systems make audits painful.
How Kraal Code helps
Fund Accounting
Track restricted and unrestricted funds separately. Allocate expenses to specific donors, projects, and budget lines. Generate fund-level financial statements.
Project Costing
Set project budgets by category. Track actual vs planned with variance analysis. Allocate shared costs across projects. Generate project profitability reports.
Departmental Budgets
Manage budgets by department, project, or programme. Lock budgets after approval. Track budget vs actual in real time. Alert when spending approaches limits.
Financial Statements
Generate balance sheet, income statement, cash flow statement, and trial balance. Departmental and consolidated views. Export to PDF or Excel in formats funders expect.
Audit Trail
Every transaction is immutable. The INSERT-only audit log records who did what, from which IP, at what time. External auditor role provides read-only access.
Monitoring & Evaluation
Track M&E exercises, issues, responses, and action items. Generate board reports and M&E dashboards. Link programme outcomes to financial data.
See it in action
Screenshots from the live Kraal Code system — coming soon.
See Kraal Code for non-profits
Request a demonstration tailored to your donor-funded operations.
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